Club Accounting uses the unit value method to represent each member's ownership in the club. The value of a unit increases or decreases as the value of the club increases or decreases (this includes changes in stock price). While the value of a unit could change each day, our Club Accounting system relies on monthly valuations to set a unit value; this is intended to make sure that any transactions which might happen between meetings will use an agreed upon unit value.
Members acquire units whenever they make regular payments into the club. Please keep in mind that 'member fee' payments do not buy units. Depending on the current value of a unit at the time of the payment, a regular payment will buy more units if the club value has gone down, or fewer units if the value has gone up.
For a more in-depth discussion of unit value, please continue reading
Most investment clubs operate their accounting with something called the unit valuation system. The unit value of the club is a representation of how the club is doing. For example:
Let's say there are only two people in your club, you and John. You initially give $100 into the club, while John gives $200. Most clubs start out with a unit value of 10. Where you start the unit value isn't important; 10 is just a nice round number to start at.
If the unit value of the club is 10, John bought 20 units (or shares), while you bought 10 units.
John - $200 / 10 = 20
You - $100 / 10 = 10
So, you have $300 in your club. You decided to buy Cisco (CSCO). 10 shares of Cisco cost you exactly $300 with commission. Cisco has a great month, and rises to $40 by your next meeting. Let's check the club valuation:
Total Net Worth of the Club = $400 ($40 times 10 CSCO shares)
Total Units in the club = 30 (You have 10, John has 20)
To find the current unit value, divide the Net Worth of the Club by the total units.
$400 / 30 = 13.33
The club has done well, so the unit value of the club has risen. Next month, you give $200 to the club, while John gives $100. Let's see how much we can buy.
John - $100 / 13.33 = 7.5 units
You - $200 / 13.33 = 15 units
John now has 27.5 units in the club, while you have 25, even though you both gave the same amount of money. This is because John put more money in when the unit value was cheaper, thus buying more units. You put more money in when the unit value was more expensive, thus buying fewer units.
As your club evolves, the unit value will fluctuate with every valuation report. Depending on how the stocks you own perform, and the tansactions you enter, the value can go up or down from month to month. Hopefully, your club does well over the long-term, and the unit value continues to rise. The unit value will never change when members make payments. It will only change due to stock performance, interest, club expenses, and/or dividends from stocks. Let's check back to our example.
Now there are 52.5 units in the club, and the net worth of the club is $700 ($400 plus the $300 just added). The unit value remains at 13.33 because making payments never changes the unit value. Using a unit value system is a great way to dollar cost average as well.
Remember, the unit value is priced for purchase only on the valuation date of the club. Most clubs’ valuation date is the monthly meeting date. Be sure to state a specific valuation date in your bylaws (monthly meeting date, 1st Sunday of every month, etc.)
Unit Value vs. Equal-share
Unit-based accounting is almost universally replacing the "Equal-share" system. Why? Equal-share systems can work when a club is just starting out, but when a club matures, the buy-in for new members becomes too high. For example, if each member of an equal-share club owns $5,000 in the club, that means that a new member must contribute $5,000. Most experienced equal-share clubs end up converting to a unit-based system.
Unit-based systems are fair, and allow members to start out giving very small amounts, even $20 to start. Some clubs don't like unit-based clubs, stating that the difference between what an experienced member owns and what a new member owns can be divisive. They may feel that if one member owns $10,000 in the club, and another owns $200, the newer member may not be as willing to work. This could happen no matter what a club does, but it is important to put a cap on what one person can own. For example, the club could state that no member can own more than 25 percent of the club.